What we built this for
Contract pipeline management
Opportunities live in SAM.gov tabs, GovWin, and a spreadsheet. No single view of what's coming.
Unified pipeline with sources sought, RFI, RFP, and award stages — plus the bid/no-bid decision record.
Designed so capture leads can see the full 12-month pipeline in one place instead of stitching tabs together.
Bid/no-bid gating
Bid decisions happen in email threads. Half the team doesn't know why the last bid was killed.
Stage gates require an approver before an opportunity advances. The decision and rationale stay on the record.
Designed so the rationale behind a bid or no-bid decision is captured at the moment it's made, not reconstructed later.
Teaming management
Teaming agreements live in DocuSign, partner contacts in Outlook, capabilities statements everywhere.
Teaming partner records carry NAICS, set-aside status, contract vehicles, CAGE, UEI, and assignment to active opportunities.
Designed so the right teaming partner for an opportunity is one query away instead of a folder search.
Proposal operations
Proposals run on SharePoint. Tasks, owners, and milestones are scattered.
Opportunity records carry tasks, deal-team assignment, document attachments, and stage-gate review checkpoints.
Designed to give a proposal manager one view of who owns what and what's due.
Executive reporting
Leadership gets pipeline via a BD slide deck two weeks late. Decisions run on stale data.
Metrics and reports — pipeline by stage, by source, by owner — with weighted forecast based on configured stage probabilities.
Designed so leadership reads the same numbers the team works in every day, not a quarterly slide.
Labor planning & staffing
Staffing a proposal means juggling a separate ATS, spreadsheets, and clearance lists that never match the bid.
Build labor categories against the opportunity, track candidates by clearance, and move them from proposed to selected to placed.
A staffing plan that's ready when the proposal is, attached to the bid it supports.
Post-award project delivery
The award lands and the capture data is stranded — execution starts over in a different tool.
Spin up projects linked to the contract, with status, period of performance, tasks, and documents.
Continuity from capture through delivery in one system.
Bring us your scenario
Every capture shop has one or two workflows the tool has to support or it's a no-go. Tell us yours. We'll show you how Prospera Client Solutions handles it.
Schedule a demo →